Committee

The Committee operates according to the following Constitution which was agreed at its AGM in June 2014

 

 

STANSTED AIRPORT CONSULTATIVE COMMITTEE

CONSTITUTION

 

 

 

APRIL 2014

 

 

 

STANSTED AIRPORT CONSULTATIVE COMMITTEE
CONSTITUTION

 

 

TITLE

  1. For the purposes of giving effect to Section 35(1) of the Civil Aviation Act 1982 (as amended by the Airports Act 1986), there shall be a Committee called the Stansted Airport Consultative Committee.

 

TERMS OF REFERENCE

  1. The Terms of Reference of the Committee shall have regard to the provisions of Section 35(1) of the Civil Aviation Act 1982 (as amended) (ANNEX A) and to the advisory Guidelines for Airport Consultative Committees issued from time to time by the Department of Transport.
  2. Specifically, the Terms of Reference of the Committee are as follows:
    1. To consider, scrutinise and advise on matters primarily concerning the management and administration of the Airport.
    2. To consider the impact of the Airport on the local community, the economy and the environment.
    3. To consider matters affecting the experience of Airport users including in particular passengers.
    4. To consider the corporate affairs of the Airport.
    5. To promote an informed understanding of airport operations and of their impact on communities of interest.
    6. To consider matters specifically referred by interests represented on the Committee, by the management of the Airport or by the Government.
    7. To share ideas and consider best practice from other airports and organisations.
    8. To liaise with other Airport Consultative Committees on matters of common concern.
    9. To make representations to the Government and other organisations as appropriate and
    10. To take any action incidental to any of the above terms of reference, including co-options, the establishment of Working Groups and nominations to Outside Bodies.

 

MEMBERSHIP

  1. The Committee membership shall reflect an equitable balance across the three categories of interest set out in Section 35(1) of the Civil Aviation Act (as amended).
  2. There shall be an independent Chairman of the Committee appointed by the Committee in accordance with arrangements approved by the Committee from time to time.
  3. The Committee shall comprise twenty one members as follows:
    1. Chairman of the Committee
    2. Users (representatives):
      1. Business passengers
      2. Freight
      3. Non Business/leisure passengers
      4. Passenger airlines (2)
      5. Passengers with (or with an interest in) restricted mobility
    3. Local Authorities:
      1. Braintree District Council
      2. East Hertfordshire District Council
      3. Epping Forest District Council
      4. Essex County Council
      5. Harlow District Council
      6. Hertfordshire County Council
      7. Uttlesford District Council
    4. Local Interests (representatives):
      1. Commerce and business
      2. East Herts Association of Local Councils
      3. Environment
      4. ‘Stop Stansted Expansion’
      5. Surface Access
      6. Tourism
      7. Uttlesford Association of Local Councils
  4. Each member of the Committee is entitled to nominate a deputy authorised to attend meetings in the absence of the member and to vote.
    1. The name of a deputy is to be communicated by the member to the    Secretary before any meeting at which the deputy is to attend.
  5. The Committee may co opt to its own membership and each Working Group may co opt to its own membership such additional members (with or without voting rights and for such purposes and for such lengths of time) as the Committee or Working Group(s) sees fit.
  6. Where any member without due cause (communicated in advance in writing to the Secretary) fails to attend two successive meetings of the Committee, its Working Groups or any combination of such meetings, the Chairman shall take such action to remedy the situation as he sees fit.
  7. Each member of the Committee and the Working Groups (including any co opted member) shall respect the Code of Conduct set out in the Guidelines for Airport Consultative Committees advised by the Department of Transport in 2014. (ANNEX C).

 

 

WORKING GROUPS

  1. There shall be three Working Groups of the Committee with Terms of Reference as follows:
    1. Corporate Affairs Group
      1. To consider the corporate affairs of the Airport (excluding commercial or security sensitive matters) including resource management, good governance including an overview of trends in complaints, health and safety, engagement locally, community investment, Government policy, matters of economic significance and, where appropriate, to make recommendations to the Committee.
      2. To consider matters referred from the Government or other organisations of significance and, where appropriate, to make recommendations to the Committee.
      3. To share ideas and discuss best practice from other airports and organizations and
      4. To monitor appropriate performance strands of corporate responsibility at the Airport.
    2. Environmental Issues Group
      1. To consider the impact of the Airport on the local community, the environment and the economy and, where appropriate, to make recommendations to the Committee.
      2. To consider matters affecting flight tracks, noise, air quality, the conservation and discharge of water, waste, surface transport, bio diversity, archaeology and climate change, and, where appropriate, to make recommendations to the Committee.
      3. To share ideas and discuss best practice from other airports and organisations.
      4. To liaise with the Noise and Track Keeping Working Group, ANMAC and, as appropriate, with the Stansted Area Transport Forum.
      5. To monitor appropriate performance strands of corporate responsibility at the Airport.
    3. User Experience Group
      1. To consider matters affecting the experience of users of the Airport and, where appropriate, to make recommendations to the Committee.
      2. To undertake visits for the purpose of better understanding the experience of Airport users; and
      3. To share ideas and discuss best practice from other airports and organisations.
      4. To liaise, as appropriate, with the Stansted Area Transport Forum.
      5. To monitor appropriate performance strands of corporate responsibility at the airport.
  2. Membership of the Working Groups shall be determined each year at the Annual Meeting of the Committee.

 

MEETINGS

  1. There shall be four Committee meetings a year and such number of Working Group meetings as the Chairman of each Working Group shall determine.
    1. One of the four Committee meetings each year shall also include the business of the Annual Meeting of the Committee.
    2. The business of the Annual Meeting shall include:
      1. Election of Chairman.
      2. Election of Working Group Chairmen.
      3. Appointment of members of Working Groups.
      4. Nominations to serve on Outside Bodies.
      5. Work Programme report of the past year.
      6. Future Annual Work Programme.
      7. Financial Matters.
  2. The time and venue of meetings of the Committee and of each Working Group shall be determined by the Chairman of the Committee and by each Chairman of a Working Group respectively.
  3. The administration before and after each meeting shall be in accordance with arrangements agreed for their respective meetings by the Committee and by each Working Group from time to time.
  4. Each meeting of the Committee (but not a Working Group) shall be open to the public, press and other media (excluding their recording of any part of a meeting) unless on the proposal of the Chairman as to the need for confidentiality, there is a Committee resolution otherwise.
  5. Whilst matters may be considered at a meeting of the Committee, no decision may be taken without a quorum of a quarter or more of the membership of the Committee being present.
  6. At each meeting of the Committee, there shall be a Public Question Time conducted in accordance with the provisions set out below.
  7. The conduct of meetings shall be in accordance with the general law as to such meetings and shall be as simple as the nature of the business may require.
  8. Where there is an equality of votes, the Chairman shall have a second and casting vote.
  9. In all matters as to the administration and conduct of meetings, the decision of the Chairman shall be final.

 

URGENT BUSINESS

  1. Urgent Committee or Working Group business may be considered without notice at the discretion of the Chairman of the Committee or of the Chairman of a Working Group.
  2. Where any matter falling within the terms of reference of the Committee or any of its Working Groups requires urgent attention before the date of the next following meeting of the Committee then, having first consulted with members by email, either the Chairman of the Committee or the Chairman of the relevant Working Group(s) in consultation with the Chairman of the Committee, shall have delegated authority from the Committee to respond on its behalf.
    1. Any such response shall be reported to the next meeting of the Committee and/or Working Group.

 

PUBLIC QUESTION TIME

  1. Within each meeting of the Committee, time shall be allocated for questions or statements from the public.
  2. The Public Question Time procedures (which may be amended from time to time by the Committee) are as follows:
    1. One question or one statement may be asked or made by the questioner or statement maker in person at the particular Committee meeting.
      1. Whilst the questioner or statement maker shall be present at the meeting, the question or statement may be taken ‘as read’.
    2. The Chairman may use his discretion to allow a supplementary question or statement
    3. Each initial or supplementary question or statement shall relate directly to any matter falling within the overall terms of reference of the Committee.
    4. Each question or statement shall be asked or made during the Committee’s deliberations as part of a formal agenda item of business referred to as ‘Public Question Time’ or some such name and listed as an item to be considered early on the agenda.
    5. Each initial question or statement shall last no longer than three minutes.
    6. The formal ‘Public Question Time’ agenda item shall last no longer than fifteen minutes in total including the time for answers or responding comments to initial and to any supplementary questions or statements.
    7.  Answers or comments shall be given or made orally in response at the actual Committee meeting or, if more appropriate, in written form within ten working days of the Committee meeting at which the question or statement is asked or made.
      1. All such answers or comments shall be recorded in the minutes of the meeting at which they were made or within the agenda for the next meeting of the Committee.
    8. Adequate notice of the particular question or statement shall be communicated in writing (including email) to the Secretary at least five full working days before the date of the particular meeting.
    9. The Chairman shall disallow questions or statements which raise in effect the same issue at successive meetings. He may also use his discretion in terms of managing the discussion where there is repetitiveness, irrelevance, offensiveness or any other inappropriateness.

 

FINANCIAL MATTERS

  1. The financial administration of the Committee’s affairs shall be in accordance with arrangements made by the Committee from time to time.
  2. A financial report shall be considered as part of the business of each Annual Meeting of the Committee.

 

SECRETARY AND TECHNICAL ADVISER TO THE COMMITTEE

  1. There shall be a Secretary and Technical Adviser appointed by the Committee in accordance with arrangements approved by the Committee from time to time.
  2. The Secretary and Technical Adviser is authorised to advise at any meeting of the Committee or its Working Groups and to represent the Committee at any meeting with the Airport management or with Outside Bodies.

 

 

Approved April 2014

ANNEX A

 

 

Section 35(1) of the Civil Aviation Act 1982 (as amended by the Airports Act 1986)

 

  1. This section applies to any aerodrome, which is designated for the purposes of this section by an order made by the Secretary of State.

 

  1. The person having the management of any aerodrome to which this section applies shall provide: –

(a)       for users of the aerodrome,
(b)       for any local authority (or, if the person having the management of the aerodrome is a local authority, for any other local authority) in whose area the aerodrome or any part thereof is situated or whose area is in the neighbourhood of the aerodrome, and
(c)       for any other organisation representing the interests of persons concerned with the locality in which the aerodrome is situated,

adequate facilities for consultation with respect to any matter concerning the management or administration of the aerodrome, which affects their interests.

 

 

ANNEX B

 

CURRENT STACC MEMBERSHIP
(as at June 2015)

 

 

CHAIRMAN

            Stewart Ashurst

 

USERS

            Freight interests – David Leigh
Passenger airline interests (2) – Peter Mantle (representing Airline Operators Committee
Business passengers – Peter Odrich
Passengers with (or with an interest in) restricted mobility – Peter Lainson
Non business / leisure passengers –

LOCAL AUTHORITIES
Braintree District Council – Hylton Johnson
East Hertfordshire District Council – Gary Jones
Epping Forest District Council – Mary Sartin
Essex County Council – Rodney Bass
Harlow District Council – Danny Purton
Hertfordshire County Council – Graham McAndrew
Uttlesford District Council – Keith Artus

LOCAL INTERESTS
Environmental interests –
East Herts Association of Local Councils – TBA
Stop Stansted Expansion – Brian Ross
Commerce and business interests – David Burch
Tourism interests – Keith Brown
Surface access interests – Rufus Barnes
Uttlesford Association of Local Councils – Jackie Cheetham

 

ANNEX C

 

 

 

CODE OF CONDUCT
(Extract from Guidelines issued by the Department of Transport, April 2014)

RESPECT: Committee members should treat each other with respect and courtesy at all times.

COMMITMENT: Committee members should dedicate sufficient time to prepare for and attend meetings including seeking advice and views from others in their organisation where appropriate.

CONFLICTS OF INTEREST: Committee members should identify and declare any conflicts of interest (actual, potential or perceived) particularly where members do not represent an organisation.

PARTICIPATION: Members should participate fully in meetings. They should listen to what others have to say and keep an open mind while contributing constructively to discussions. Actions assigned to members should be fulfilled in a timely manner and progress reported back at the next meeting.

OPENNESS AND ACCOUNTABILITY: Members should be open and accountable to each other and the organizations and communities they represent about their work on the Committee.

CONFIDENTIALITY: Members should respect the status of any confidential issues they discuss.